Add Witnesses to a Process

The act of adding a Witness to a process is identical for Warrants, Summons, Orders and Orders based on Citations. A search of Master Person is first required. If this search does not return the Witness, then NCAWARE will allow the user to add a Person record for the Witness.

Before you start:

LEO users can easily add themselves as a Witness. See Add Myself as a LEO Witness.
Witnesses cannot be added once a process has been issued (status = Unserved or Served).
A Witness cannot be the primary Complainant on a process.
All applicable initiating processes can contain either a Person as a Witness, Business as a Witness, or LEO as a Witness.
Subpoenas for Witnesses can be issued only at the time the initiating process is being issued.
When adding a Subpoena for a Business Witness, the Subpoena will be generated on the Contact name.

NCAWARE does not limit the amount of Witnesses on a process.

1. Select the WITNESS tab from the process being added.
2. The WITNESS tab displays. Select the Participant Type of the Witness (Business, Person, or LEO) from the Add Witness dropdown.
3. Once the Participant Type is selected, click the Add Witness button.
4. A SEARCH screen based on your selection displays. Enter search criteria and click the Search button. For more Help on these screens, see Search for a Person, LEO, or Business.
5. Based on your selected Participant Type, the related SEARCH RESULTS screen will display with a list of record(s) that match the search criteria.
  - If one of the returned names matches the Witness, continue to Step #6. (The Witness can also be edited at this point. See Edit Person Details, Edit LEO Details, Edit Business Details for Help.)
  - If none of the returned names match the Witness, click here for help on Adding a Person, Adding a Business, or Adding a LEO to the database. Once the new Person, Business, or LEO record is added, click the Select as Witness button. Skip to Step #7.
6. From the SEARCH RESULTS screen, select the radio button of the record that matches the Witness and click the Select button.

1. The WITNESS ASSIGNMENT screen displays. Perform any of following actions:
- Set the Witness Type and Status.
- If necessary, select the Witness as an Additional Complainant.
- If necessary, select the Witness as a Victim and select the related Relationship to Defendant.

Subpoenas

- Enter an appropriate value in the required Subpoena Required dropdown.
- Select the Generate Subpoena checkbox, if necessary (Court Information is required).
- Enter Subpoena details, if necessary. Here are the available fields:

Appear and Testify before the court, Appear and Testify at deposition, Appear and Produce, Additional notes regarding when to appear, Other Instructions, Print County Specific Instructions

Note: If the Witness is a Business and does not contain a Contact Name, the BUSINESS DETAIL screen will display. Enter the required Contact Name and click the Edit button. The WITNESS ASSIGNMENT screen will then display.

1. After performing and completing any options in the WITNESS ASSIGNMENT screen, click the Assign Witness button.

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The witness tab returns displaying the selected or added Person, LEO, or Business record.

Note: If Generate Subpoena was selected, the Subpoena(s) will generate automatically when the initiating process is issued. Once generated, a Subpoena can be printed along with the initiating process, and details can be viewed on the SUBPOENA tab of the CASE SUMMARY TAB VIEW.

For a listing of associated rules for this topic, click here.