Search for a Person

The Person Search function exists in many different areas in NCAWARE and is identical in all. Below are the steps to search for a Person record using either a Name or ID Number.

Before you start:

A search can only be a Search by Name or Search by ID Number. A combination search is not allowed.
At least three (3) characters of a First Name and Last Name are required to Search by Name using "Begins With."
A Search by ID Numbers will not search partial entries.
When searching for a Defendant on a process, no Person records with a DOB less than 16 years of age at time of offense will display (unless emancipated).

Search by Name

1. From the Main Menu or a process, a search for a Person record is initiated.
2. The PERSON SEARCH screen displays. Select an option from the required Search Option menu:
1. - Begins With
  - Exact Match on All Criteria

The Search for Persons with Outstanding Processes in NCAWARE only checkbox can be selected to limit returns to persons with outstanding processes.

1. Once the Search Option is selected, enter a full or partial Last Name (required for both search options) and First Name (required only for Begins With search). Then enter any other known data into the other fields:
- Last Name, First Name, Middle Name/Initial
- Race, Sex
- Date Of Birth, Age
- City, County, State, Country

Once finished, click the Search By Name button.

Note: When clicked, the Search button will display as inactive until the search completes.

* * * * * * *

The PERSON SEARCH RESULTS screen displays with the returns from the search.

Click here to return to your original topic

Search by ID Number

1. From the Main Menu or a process, a search for a Person record is initiated.
2. The PERSON SEARCH screen displays. Enter the ID Number(s) to be searched by:

When finished, click the Search By Id Numbers button.

Note: When clicked, the Search button will display as inactive until the search completes.

* * * * * * *

The PERSON SEARCH RESULTS screen displays with the returns from the search.

Click here to return to your original topic

Tips on Searching

- If your initial search yields no, or unexpected, returns, click the Search Again button and use less search criteria (i.e. less fields, less characters in a field).
- If your search yields minimal or no returns and you are using a search by Exact Match on All Criteria, click the Search Again button and use the same fields in a search by Begins With.
- If your search yields a large amount of returns, enter more criteria in the search (i.e. more known search fields, more characters in fields), or try a search by Exact Match on All Criteria.

For a listing of associated rules for this topic, click here.