When assigning a business as a witness
 

The business can only be assigned as a witness if marked as an additional complainant.  

Note: The “Additional Complainant” checkbox will be displayed as Text and will default as checked.  
 

CND10 

BR25

When assigning a LEO as a witness
 

The LEO can only be assigned as an active, state witness.  

The LEO cannot be a witness and the victim.
      

CND11 

BR26

When LEO is witness and checked as an additional complainant
 

The LEO can be added as a non-witness and inactive.
      

CND12 

BR28

When adding a subpoena and the witness is a business
 

The subpoena will be generated on the contact name.
 

CND260

BR483

When the process is in a non-editable status (process is no longer editable)
 

All Add, Edit and Delete buttons will be replaced with a View button with the corresponding label.  (e.g. Add Witness, Edit Witness, Delete Witness are replaced by View Witness.)
 

CND404

BR536

When making participant updates
 

The participant information (except in cases where LEO information is not able to be edited) for this process can be edited up to service or 8 hours after service for the processes that are automatically marked as served when they are issued.  

The participant name cannot be edited.  

The address can be edited.  

Race, Sex and DOB can be updated if they are missing or unknown.  

Employer can be added if missing (only in the Before Issuance Mode).  

Assignment information can be edited.
 

CND531

BR45

When displaying the Person Detail Edit screen in Before Issuance Mode
 

The field will default with the most current data in master name.
 

CND536

BR711

When returning multiple error/warning messages
 

The system will display all multiple error/warning messages at one time.
 

CND537

BR712

When displaying data on the Person Detail Edit screens
 

Fields containing data will display the data as text unless it is one or more of the following fields:  Street Address 1, Street Address 2, Zip Code, City, County, State, Country.  

Race, Sex and Date of Birth can be updated if they are missing, unknown, or blank.
 

CND538

BR713

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.   

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

When RO/OFA Defendant Detail Edit screen or Person Detail Edit in any mode is used
 

The user will not be allowed to change any fields from a 'value' to 'blank' except fields associated with a previous address. Address fields will be submitted as an ADD of a subsequent address and thus some address fields may be blank on the new address.

 (Example: User does not know the Zip Code to a new address and submits the following - Change address from:  101 Main Street, Raleigh, NC 27601 - To:  525 Hargett Street, Durham, NC without a Zip Code)  The edit of an address (really adding of new address) must follow the same field level business rules listed on 'Person Add Screen’ - such as “City required if Street Address 1 or Street Address 2 is entered”, etc.
 

CND600

BR710

After a process has been issued
 

A witness cannot be added, edited or deleted; however the assignment details can still be edited.

CND623

BR852

When adding a witness to the process
 

The system will allow an unlimited number of witnesses for each process.
       

CND8 

BR21

When adding a witness to the process
 

The witness can be a person, a business or a LEO.
 

CND8 

BR22

When assigning the witness to a process
 

The witness can be marked as a victim on the process.
 

CND9 

BR23

When assigning the witness to a process
 

The witness cannot be a defendant, or the primary complainant on the same process.  
 

CND9 

BR24

When assigning the witness to a process
 

The witness subpoena can be generated for print.
 

CND9 

BR370

If the Assignment details for the participant (Defendant, Complainant, or Witness) are modified or Edit Defendant After Issuance screens update data after issuance

Update the archive for the process

CND968

BR1237

When displaying a field on a process

All fields will display the value from the process archive if an archive is available unless otherwise indicated in the field definition.

CND969

BR1238

When adding or selecting or editing a business as a complainant or witness

A Business Contact Name is required.  If an existing 'Business Record' is selected that does not have the Contact Name, the system will display the Business Detail Screen in EDIT mode with a message stating the Contact Name must be entered.

CND981

BR1249

When selecting a pre-existing person record as a Defendant, Complainant, or Witness on the process

If Race and/or Sex are not associated with the person selected from the Person Search

Results screen, display the Person Detail Edit screen with standard error messages

requiring Race and/or Sex.

Once the Detail Edit screen is submitted with Race and/or Sex data, display the relevant

participant Assignment screen (this is the standard flow).

BR5055