Add a Person

The following are the steps to add a new person to the NCAWARE database from either the COMPLAINANT, DEFENDANT, or WITNESS tabs of a process, or as an auxiliary participant on other records or processes.

Before you start:

A person may only be added to NCAWARE as a participant on a process, or in other capacities on processes or records.
A simple way to add a person with a valid DMV ID is to use the Retrieve from DMV function.

To keep duplicate entries to a minimum, NCAWARE will perform a secondary search upon submission of your Person Add. Any possible matches will be displayed for selection.

A person added as a Defendant cannot be less than 16 years of age on the Offense Date.
A person added as a Defendant on a Order or Order based on Citation must have the following fields entered: Last Name, Race, Sex, DOB or Age (optional on OFAs).

1. Once an unsuccessful search for a Person Complainant, Defendant, or Witness, or auxiliary participant is encountered, it will be necessary to add a new Person record. From the PERSON RESULTS screen, click the Add button.
2. The PERSON DETAILS screen will display. Here are the available fields:
- DMV ID, DMV State, Expiration Date, DMV Class, Original Source (DMV)

Note: The DMV ID field can be used to quickly add a person record through the Retrieve From DMV button. See Add Person by Retrieval from DMV for details.

- Last Name, First Name, Middle Name/Initial, Suffix
- Race, Ethnicity, Sex
- Date Of Birth, Age, (No Basis)
- Emancipated, SSN, Original Source (SSN)
- Street Number, Street Name, Address Line 2, Zip Code/Zip +4, Prefill from US Zip, City, Search for City, County, State, Country

- Home Phone Number

Enter the record details and click the Add button.

1. The system may return a list of records that match your entry. If a result list displays, perform one of following options. Otherwise, skip to Step #4:
  1. Select the radio button of a returned Person record and click Select or;
  2. Continue to use your entry by clicking the Add Person as Entered button.

Note: If you attempt to add a Person that has an identical Last Name, First Name, DOB, Race, Sex, SSN and/or DMV ID to a Person record currently in the NCAWARE database, the PERSON demographics tab will display with the current record and a related message.

A duplicate Person add is disallowed and the existing Person record must be used in your current situation. Proceed to Step #4.

1. The PERSON DEMOGRAPHICS tab of the added Person record will display. Depending on your situation, perform one of the following:

Click the Select as Complainant (or Defendant or Witness) button if adding a process participant
Click the Select as Bondsman if adding an Accommodation Bondsman to an Appearance Bond
Click the Select as Associate if adding a Known Associate to a Person record
Click the Select as Employer if adding an Employer to a Person record
Click the Select button if adding a Custody Supervisor to a Release Order

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The ASSIGNMENT screen (for participants) or tab related to your original action returns, displaying the added Person.

Click here to return to your original topic

For a listing of associated rules for this topic, click here.