3 - Add Officers

Before an agency can fully utilize NCAWARE process tracking, the process tracking section must be set up to conform to the agency's unique tracking organization. The third of three steps is to add Officers to Process Tracking.

Once the Process Tracking Levels are defined and the Process Tracking Folders are entered, the last step is to add Officers to your Process Tracking organization.

The example agency from the previous steps only showed three Officers for ease of viewing. The displayed Officers were contained in this "branch" of the organizational "tree":

This "branch" containing the officers would look like this once entered:

Like Folders, Officers are added to a Folder on your Process Tracking "tree." In this example, the Folder "Beat 1" is expanded, revealing the Officers added to this particular Folder.

At this point, you must determine what Level and in what Folder (Level sub-division) each officer in your agency belongs due to your agency's unique organization. Once your officer assignment is determined, follow the steps below to add them to Process Tracking.

Before you start:

Only a LEO assigned as an agency LDA can add Process Tracking Officers. This ability is confined to the LEO's agency.
Process Tracking Levels and Process Tracking Folders must be established before Officers can be added.
If you selected "0" as the Number of Levels during Step 1 - Defining Process Tracking Levels and Names, this will result in your Process Tracking organization having no sub-folders under the "Root Level" (your Agency). You will be adding Officers directly to the "Root Level."

1. Either after clicking the Maintain Process Tracking Folders link from the MAIN MENU, or continuing from Step 2 - Add Process Tracking Folders, the PROCESS TRACKING FOLDER VIEW displays.
2. Click on the first Folder that is to contain Officers. The Folder will highlight. Click the Add Officer button.
3. The LEO SEARCH screen displays. Enter search criteria for the Officer to be added and click the Search button.

Notes

The LEO search will be limited to your agency.
When clicked, the Search button will display as inactive until the search completes.
For more Help on LEO search, see Search for a LEO.

1. The LEO SEARCH RESULTS screen displays, listing the results from the search. Click the check-box of the Officer (or Officers) to be added, or click the check-box in the column header to select all the check-boxes for the officers displayed, then click the Select button.

Note: Selection of any Officer already added to a Folder is disallowed. The current Folder of the Officer will be listed in the Assigned Folder (Area/Route/Beat) field. See Move a Process Tracking Folder or Officer or Delete a Process Tracking Folder or Officer for more Help.

1. The PROCESS TRACKING FOLDER VIEW refreshes displaying the newly added Officers. Repeat steps #2 - 4 for the remaining Officers to be added.

Note: If the process tracking structure of agency contains three (3) levels, you will have to select (click) an Officers folder to display the officers.

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Once all Officers are assigned to their respective Folders, your agency is ready to use NCAWARE to update and view Process Tracking, and also generate related reports.

For a listing of associated rules for this topic, click here.