When maintaining Process Tracking Folders for an agency.

The local data administrator for the LEO role can only maintain process tracking levels, folders, and officers within their own agency.

CND130

BR190

When maintaining Process Tracking Folders for an agency.

If the name already exists for the agency, then display error message: "Level Name already exists".

CND130

BR191

When adding or editing Process Tracking Folders for an agency.

If a folder of the same name already exists, for the specified  "<New Level Name and Folder Name> already exists within <Parent Level Name and Folder>."parent folder, then display error: (Ex Message: Route North already exists within Area Downtown).

CND132

BR193

When deleting Process Tracking Folders or officers

The folder or officer cannot be deleted if any “unserved” processes are assigned to that folder or officer.  Display error message “Unable to delete folder or officer because unserved processes are assigned.”

CND746

BR991

When adding Process Tracking Folders

One or more folders entered are added beneath the selected parent folder.

CND747

BR992

When adding Process Tracking Folders

If the folder is to be added at an invalid level, display the Error message: “Error: Invalid to add folders beyond the number of levels in use defined”.

CND747

BR995

When deleting an officer from the Process Tracking Folders

LEO assignment is removed from Process Tracking folder, but LEO remains as a defined officer.

CND748

BR993

When moving a Process Tracking Folder or Officer

If unserved processes are currently assigned to the item being moved, issue the Warning message: “Warning: Unserved processes are currently assigned to this folder or officer and will move with it to its new location.”

CND749

BR994

When adding Process Tracking Officers

Restrict officer search to only officers in NCAWARE in the current agency (the current agency on Process Tracking Folder View screen).

CND750

BR1001

When adding Process Tracking Officers

If the item selected in the tree is an officer, display the Error message: “Error: Invalid to add officers to officers – they must be added to a folder”.

CND750

BR996

When adding, editing, moving, or deleting from the Process Tracking Folder View screen

If no item is selected, display the Error message: “Error: Must select a folder or officer in the tree before selecting the desired action.”

CND751

BR997

When editing, moving, or deleting Process Tracking Folders

If the root folder is selected, display the Error message: “Error: Invalid to edit, move, or delete the Agency folder.”

CND752

BR998

When editing Process Tracking Folders

If an officer is selected, display the Error message: “Error: Invalid to edit an officer.”.

CND753

BR999

When deleting Process Tracking Folders

A folder cannot be deleted if it contains any folders or officers.  Display error message “Error: Unable to delete folder because it contains folders or officers.”.

CND754

BR1000

If no officers selected when pressing SELECT from officer search results screen

Display error message, “Error: Must select at least one officer when clicking SELECT”.

CND755

BR1002

When the search criteria matches more than 250 records from the database.

The search result screen will display an informational message. “Search Results exceeds 250 records. Use additional search criteria to narrow results.”

CND81

BR161

If no records are matched for the search criteria specified.

Display an informational message "No records found for search criteria.".

CND83

BR1132

When searching for a LEO.

Display the rows on the search result screen in the following order: Alphabetically by last name, first name, middle name

CND87

BR896

If a folder is moved in a manner that places it in a new level of the tree

The Custom Name or Level Number associated with the folder also changes.  E.g . If the Levels Area/Route/Beat are defined and a Beat 1 folder is moved up to Area North, then it will now be displayed as Route 1.

CND872

BR1133

When searching for a LEO

The system will search on the text entered for Last Name, First Name, and Middle Name based on the Search Option selected - either 'Soundex' or 'Begins With'.  For "Begins With" searches of Middle Names, records should be returned that match the ‘begins with’ criteria in addition to records with no Middle Name.  All other fields entered will be added to the search as an exact match.  

Officers with a LEO Record Status of Inactive are excluded from search results obtained when adding LEOs to Process Tracking folders.

CND87

BR1343

When the user has initiated a Person Search, Business Search or LEO Search

The search button will be disabled until the screen is refreshed or the user changes any search criteria on the screen.

CND1071

BR1353