Process Tracking is the section of NCAWARE containing functions related to the assignment, forwarding, updating, and viewing of outstanding processes assigned to law enforcement agencies.
On initiating processes that receive a status of Unserved upon issuance, the issuing authority is required to assign the service of the process to a law enforcement agency. Once assigned to the agency, the service of the process can be assigned to a LEO, forwarded to another agency, updated, or the process history viewed by that agency.
Other functions are also available:
The ability to generate a list of processes assigned to an agency
The ability to generate a report of processes locally assigned to Officers in the agency
Below are the steps to generate both of these options.
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Before you start:
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From the MAIN MENU, click the Track a Process link.
The PROCESS TRACKING MENU screen displays. Click the List or Report on Processes for an Agency link.
The GROUP SEARCH screen displays. This screen contains many "filter" options (fields used to define search results). Here are the available fields:
Assignment: Assignment Status*, Sort By, Agency County, Agency Type, Agency Name, Process Tracking Assignment, Officer, Officer ID, Search Assignment Start Date, Search Assignment End Date
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*To improve overall system performance, the NCAOC provides the Converted Pending Acceptance report to each Law Enforcement Agency at county go-live and upon special request. Please contact your Local Data Administrator (LDA) or the NCAOC Helpdesk at (919) 890-2407 to request this report be generated for your agency. |
Process: Process Type
Defendant: Last Name, First Name, Middle Name, Street Name, City (NC only), Search for City, Zip Code/Zip +4, County, Judicial District
Enter search criteria into the required fields, and any of the optional fields, and click the Search button.
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Note: The selection made in the Sort By field will determine the order the processes in your report display. |
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The Processes Assigned TO Agency screen displays, listing all processes assigned to the agency that match the entered search criteria. Here are the displayed fields:
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Note: The fields in parenthesis do not display for an Assignment Status search of Assigned Pending Acceptance or Converted Pending Acceptance. |
(Process Tracking Assignment), (Officer), Defendant Address, Defendant Name, Type, First Offense, County, File Number, (Issue Date), (Court Date), (# of days assigned to Agency), (# days unserved), (Accepted Date/Time), (Local Case Number), (Local Case Agency), NCIC Entered
Other Functions:
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Note: If your agency currently has no Locally Assigned processes, the report will be blank. If your agency has not set up a Process Tracking structure, then the fields Process Tracking Folder and Officer will be blank on the report. |
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Note: For certain Process Tracking actions, the Return To Clerk, Recalled Or Stricken Daily Clerk Report is available to clerks. Click the link for details. |
For a listing of associated rules for this topic, click here.