Roles and Rights

Every NCAWARE User ID has an assigned role based on the user's employment title. The basic roles as defined in NCAWARE are:

Clerk, District Attorney, Magistrate, Judge, Law Enforcement Officer (LEO), Support, Inquiry, and Administrator, with several sub-classifications.

Each role has an attached set of abilities and limitations, known collectively as "rights", that determine each user's level of access within the NCAWARE application. The Role assigned to a User ID is the prime determiner of what an individual user can or cannot do while using the application. (note)

These rights are dispersed and specified over all processes and functions available in NCAWARE. The basic groupings of these processes and functions are:

Processes - The general term used to describe the host of legal processes available for views, adds, edits, and deletes in NCAWARE. These are: Orders (including Orders from Citations), Summons, Warrants, Release Orders, Appearance Bonds, Orders for Arrest, and other miscellaneous processes.
Master Name - The broad category containing all name retention/maintenance capabilities available in NCAWARE. Included in this category are: Businesses, Persons, Gangs, and Law Enforcement Officers (LEOs).
Functions - Generally, any operation not specifically involving the preceding two categories. Examples are Process Tracking and Offense maintenance.

In many situations involving the preceding three categories, any action not available to a user due to role limitations will not display. This is a web-based application standard that provides an uncluttered look for the user. Anyone familiar with the Magistrate System will recognize that this differs from the old standard where unavailable operations always appeared as inactive or "grayed-out."

The role definitions for every available action in NCAWARE are both numerous and complex. Being how these definitions came primarily from legal and security constraints familiar to most users, it would then suffice for most to remember that unavailable actions do not display. Note that many Role-based rules are specifically detailed in related Help topics.

For those users wishing to further research the specific rights attached to a role, click on a link below:

Note: If your NCAWARE role is one of the following: Magistrate, Clerk/Full, Clerk/Limited, District Attorney or Judge and you are connected to NCAWARE via the Internet (as opposed to the Intranet or VPN), your rights will be limited to the Inquiry role.

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