Issue/Deny an ALE/ABC Citation

Once a Magistrate Order based on an ALE/ABC Citation is Complete, it can then be issued through the SUMMARY tab by a user with Issuing Authority. To issue an ALE/ABC Citation, the user must find Probable Cause on at least one Offense and enter a Date Issued. Once an ALE/ABC Citation is submitted with these fields, and other information detailed below, the Citation is issued with a status of Served.

Before you start:

Only users with the proper rights can issue an ALE/ABC Citation. The various fields related to issuance will not display for users not possessing Issuing Authority.
To be issued, an ALE/ABC Citation must contain a Defendant, Complainant, Court information, a Citation Number, and at least one Misdemeanor or Traffic Offense. An Infraction cannot be entered on an ALE/ABC Citation as the sole Offense.
An ALE/ABC Citation cannot be issued with a Felony if the Defendant is a person.

Court information (Courtroom, Court Date, Session, Time, and Type) is required to issue an ALE/ABC Citation.
For an Offense where Probable Cause is not found by the Issuing Authority, select No from the Probable Cause dropdown related to the Offense. For more details on this subject, see Finding Probable Cause below.
If No Probable Cause is to be found on all offenses, a simple method is to use the Deny Process button directly from the SUMMARY tab.
Certain offenses require CVR information. An ALE/ABC Citation cannot be issued with one of these offenses without accompanying CVR data.
Once an ALE/ABC Citation is issued, certain data is protected from edits by any user besides the issuing authority, proxies thereof, or administrators. See Understanding Process Archiving for more on this subject.
Offense data transmitted to NCAWARE via an interface with a local system (i.e. Mecklenburg County) behaves differently than Offense data entered directly into NCAWARE. Click here for more details.

1. Either search for or add an ALE/ABC Citation that has a status of Complete.
2. Once the ALE/ABC Citation is retrieved from the PROCESS SEARCH RESULTS screen, or added, click the SUMMARY tab of the PROCESS TAB VIEW.
3. The SUMMARY tab displays. Click the Edit Summary button.
4. The SUMMARY DETAIL screen displays. Enter information into the following required fields to issue the ALE/ABC Citation:

Note: Process Tracking fields do not display on an ALE/ABC Citation since a Citation is automatically Served upon issuance.

1. Once the above fields are populated, enter any relevant information into the Process Information and Law Enforcement Information areas of the screen. For more Help on these areas, see Edit Summary of ALE/ABC Citation.
2. Once the entry of the SUMMARY DETAIL screen is complete, click the Edit button.

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The SUMMARY tab returns. The ALE/ABC Citation is now issued and assigned a Criminal Record Number (CR) and a status of Served.

The default view of the Citation changes from the PROCESS TAB VIEW to the CASE SUMMARY TAB VIEW.

Any forms related to the Citation, including generated Subpoenas, can be printed. Subpoena data can be viewed on the SUBPOENA tab of the CASE SUMMARY TAB VIEW.

Finding Probable Cause - On a Magistrate Order based on an ALE/ABC Citation, Probable Cause is found on individual Offenses. To find No Probable Cause for an individual Offense or multiple Offenses, select No for any number of the following fields: Probable Cause Offense 1 or Offense 2 (if applicable) Once completed, click the Edit button.

A selection of Yes must be made for Probable Cause for at least one Offense to issue a ALE/ABC Citation.
An entry of No for all Offenses will result in a process status of Denied. Magistrate Orders based on ALE/ABC Citations are assigned a File Number and transmitted to ACIS upon a setting to Denied status (note).
If No Probable Cause is to be found on all offenses, a simple method is to use the Deny Process button directly from the SUMMARY tab.

For a listing of associated rules for this topic, click here.