When probable cause is set on one or more offenses for a system generated process
 

The process can have a file number assigned only if the mandatory Citation Details have been entered on the process.  

If not, display the message “Error: Citation Number must be assigned to issue.”
 

CND15

BR702

When issuing a process.

Do not allow Infraction Offense type only.  If an Infraction Offense type is selected, at least one additional offense type of felony, misdemeanor or traffic must also be selected. Display message, “Error: “You must have a non infraction offense assigned to issue”.

CND503

BR10

If the user does not have issuing authority
 

Do not display “Issued By”, “Probable Cause”, “Issue Date”, Issued By Print Name, Issued By Print Title,  “File number” or process tracking related fields (including county, agency type and agency name).
 

CND152

BR676

When issuing a process  that contains an offense configured with both the Relationship Required and Victims Rights Attributes 

Either the Complainant or Witness must be selected as a Victim (on Assignment screen) and a Relationship to Defendant selected. If not, display message "Error: You must enter a relationship between the defendant and the victim".

(Note:  Relationship is not required when denying a process.)

CND17

BR40

When adding a file number for a manually created process
 

The system will validate that the file number has previously been issued and marked as deleted (against the issued file table) or that the file number is designated for manual processes (in file number ranges table). Display message, “Error: File number is not valid for this process”.
 

CND19

BR41

If complainant is a SHP
 

SHP edits are required.
 

CND213

BR306

When probable cause is found for an offense that requires a CVR 2 or 8 and the CVR 2 or 8 is not complete
 

Display an error message "This offense requires a CVR-2 or 8 unless a CVR has already been created".
 

CND214

BR307

When a CVR 2 & 8 is created for an implied consent offense and CVR 2 & 8 already exists for the same date and time of offense  
 

Display a warning message, "A civil revocation already exists with the same date and time of offense".
 

(If LEOs prepare two Citations on the same person for implied consent offenses where a civil revocation is typically required, the system should display a warning message).
 

CND224

BR319

If a citation with a CVR is deleted
 

A notification must be sent to ACIS and DMV.
 

CND226

BR321

On Citations based on Orders not yet issued (TMP processes)
 

Allow a single copy of a CVR 2 & 8 to be printed using the “Draft” checkbox..
 

CND230

BR326

When issuing a manually created process
 

The file number is required. If not, display message “Error: File number must be entered”.
 

CND236

BR337

When issuing a process and ‘Generate Subpoena’ is checked on the Complainant or Witness Assignment screen and the complainant is a business
 

The subpoena will be generated on the contact name.
 

CND254

BR369

When issuing a process and the defendant is a person
 

The offense(s) assigned to the process must NOT be a felony. All offenses must be Misdemeanors, Infractions or Traffic.
 

CND295

BR520

When issuing a process and ‘Generate Subpoena’ is checked on the Complainant or Witness Assignment screen
 

Court information and court date is required.  If no court date has been entered, display message, “Error: Must enter Court Date to generate a Subpoena”.
 

CND382

BR379

When issuing a process and ‘Generate Subpoena’ is checked on the Complainant or Witness Assignment screen
 

The system will set the subpoena issue date to the process issue date.
 

CND382

BR508

When issuing a process and ‘Generate Subpoena’ is checked on the Complainant or Witness Assignment screen
 

The subpoenas generated will be related to the case and displayed on the Case Summary screen - Subpoena Tab.
 

CND382

BR672

When issuing a process and ‘Generate Subpoena’ is checked on the Complainant or Witness Assignment screen
 

The system will generate any subpoenas requested only at the time of process issuance.  The generated subpoenas will then be available for printing.  All information required to print the Subpoena will be used when it is generated.  This includes:  Defendants Name, Name/Address/Phone of Person Subpoenaed, Court Information (i.e. Court Date, Court Room, Court Session), Subpoena instructions, and Issue Date.
 

CND382

BR680

When adding or editing the court date
 

When adding or editing the court date the Court Date must be in the 12 months following the current date. Display message, “Court date must be within 12 months following the current date”.

CND481

BR33

When issuing a process
 

A defendant must be assigned to the process. If not, display message “Error: You must have a defendant assigned to issue”.
 

CND503

BR34

When issuing a process
 

A complainant must be assigned to the process. If not, display message “Error: You must have a complainant assigned to issue”.
 

CND503

BR35

When issuing a process
 

The process can have a file number assigned only if the court date has been entered on the process.  If not, display "Error: Court Date must be assigned to issue process".
 

CND503

BR36

When issuing a process
 

 A file number will be generated by the system replacing the TMP number.  Format is "YYTTTNNNNNN" where YY=Year, TTT=Case Type, and NNNNNN=Sequence Number.  e.g. "05CR 050000" or "99CRS000197".  The file numbers are a range of numbers generated for each county.
 

CND503

BR38

When issuing a process
 

If the court date exists, the court date must be greater than or equal to the issue date. If not, display message “Error: The court date must be greater than or equal to issue date”.
 

CND503

BR43

When issuing a process
 

Display Error Message “At least one offense must be assigned to the process.”

CND503

BR519

When issuing a process
 

The charging text on an offense is required. If not entered, display message “Charging text is required to issue the process”.
 

CND503

BR670

Once a process is issued
 

The state of a process will be change to “Served”.
 

CND505

BR718

When editing summary information
 

The offense dates can only be edited if there are no offenses assigned to the process.

If an offense is assigned to the process, the offense dates will be display only.
 

CND507

BR674

When editing offense dates, if a defendant has been assigned to the process
 

The offense date cannot be changed to a date that invalidates defendant’s age on a process. (i.e. The defendant cannot be less than 16 years of age unless the defendant is an Emancipated Juvenile or the case is to be tried at the Superior Court level. The defendant can never be less than 13 years of age at date of offense).

If not, display message “Error: New Offense Dates not valid for defendant age”.
 

CND508

BR675

When editing a process that has been served
 

Only the person that issued the process or someone with authority (proxy) acting as the magistrate, the LDA or any clerk with authority can make updates.

Note: The 8 hour rule applies if Magistrate Order or Citations.
 

CND518

BR690

When the process has been issued (by the user entering an Issue Date and clicking submit)

A Case Summary button will appear on the Summary Tab View screen and when selected take the user to the Case Summary Detail - Release Order Tab.
 

CND520

BR692

When a manual process has been issued
 

Do not display file number field on the Summary Detail screen.
 

CND547

BR725

When Summary Tab is activated by clicking the EDIT Summary Button
 

Update the process status to “Complete” after validating that all mandatory fields that are prefixed with a ‘*’ on the Summary Tab have been entered.
 

CND550

BR727

If the process status is Served or Denied
 

Allow all fields on the Edit Summary form, except Issued Date, Issued By, Denied Date, Denied By and Probable Cause fields, to be updated up to 8 hours from Issued Date.
 

CND552

BR732

If SHP entered and no complainant has been entered
 

Display error message “Error: Complainant must be entered and equal SHP.”
 

CND556

BR731

If Statewide Search Button is selected from the Process Summary Tab View
 

Display the Statewide Search by Person screen with defendant information (where applicable) pre-populated from the Defendant information in the associated process Defendant Tab.
 

CND598

BR827

If the offense code selected requires CR-341 to be created
 

Display a warning message, “CR-341 needs to be entered to complete the process”.
 

CND632

BR730

If the process is issued and the Issued By Print Name and/or Title is overridden

Apply these values to the Issued By and Title fields on the Process Archive rather than using the values from the selected Issuer.  Do not update the selected Issuer.  The specified values should appear only when displaying and printing the issued process.

CND1005

BR1276

When searching for an issuing user

Restrict the user search results to those that have issuing authority for the current process type per the Security Roles.

CND1028

BR1304

If the user has ‘issuing authority’ on a process that is incomplete and the user selects ‘Edit Summary Button’ on the Summary Tab.

Issue an Error message: This process must be complete before it can be issued.

CND1034

BR1310

If the first offense added to a Citation is a ‘Provisional License’  offense with an associated Provisional License Revocation, and the second offense added is an ‘Implied Consent’ offense with an associated CVR 2 & 8

Upon the user clicking the EDIT SUMMARY button, display a message: “Error: An AOC-CVR-13 cannot exist on the same process with an AOC-CVR 2 & 8. Delete the AOC-CVR-13 from the OFFENSES tab before issuing the process.”

n/a

BR5010

When a Provisional License Revocation AOC-CVR-13 is created for an offense containing the ‘Provisional License’ Attribute, and an AOC-CVR-13 already exists for the same Defendant and Offense Date/Time on another process.

 Display a warning message on the Citation ‘Summary’ screen: " Warning: An AOC-CVR-13 already exists with the same date and time of offense and defendant." (This scenario occurs when LEOs prepare two Citations simultaneously on the same Defendant and each Citation contains an offense with the ‘Provisional License’ Attribute.)

n/a

BR5012

When a Provisional License Revocation AOC-CVR-13 is created for an offense containing the ‘Provisional License’ Attribute, and a CVR 2 & 8 already exists for the same Defendant and Offense Date/Time on another process.

Display a warning message on the Citation ‘Summary’ screen: " Warning: A Civil Revocation already exists with the same date and time of offense and defendant." (This scenario occurs when LEOs prepare two Citations simultaneously on the same Defendant, and one Citation contains an offense with the ‘Provisional License’ Attribute, and the other contains an offense with the ‘Implied Consent’ Attribute.)

n/a

BR5013

On Citations based on Orders not yet issued (TMP processes)

Allow a single copy of a CVR-13 to be printed using the “Draft” checkbox.

n/a

BR5018

When issuing a process with containing a CVR

The CVR date must be greater than or equal to the date of service (which is the issued date on the Summary Detail screen).

n/a

BR5019

When submitting a probable cause finding on a Magistrate Order based on a Citation

(MO GC, MO ABC/ALE, MO WL)

A File Number will be generated by the system replacing the TMP number.  Format is

"YYTTTNNNNNN" where YY=Year, TTT=Case Type, and NNNNNN=Sequence Number.  e.g. "05CR

050000".  The File Numbers are a range of numbers generated for each county.

If Probable Cause is “No” on all offenses of a manually created Magistrate Order based on a Citation (MO GC, MO ABC/ALE, MO WL) entered through the “Add manually created process” flow

Display message “Error: Manually created Magistrate Order based on Citation without probable cause on any offense must be entered directly into ACIS.”

Once a process is denied (by submitting the Summary Detail screen with Probable Cause set to ‘No’ for all offenses)

The status of the process will be changed to Denied.

When denying a Magistrate Order based on a citation

The process must not have an associated CVR 2&8 or CVR 13. If it does, NCAWARE will not allow denying the process and will display the error: "Error: A case must not have a CVR in order to find No Probable Cause."

When the Summary Tab is activated by clicking the DENY PROCESS button

The process status must be incomplete or complete. 

When the Summary Tab is activated by clicking the DENY PROCESS button

The process must have the following information prior to displaying the ‘Denied Summary Detail’ screen:

1. Defendant required fields
2. Offense Code (but not charging text)
3. Citation Tab required fields
4. Complainant required fields

If the above information is not completed on the process, display an Error Message on the Summary Tab View stating:  ‘The following information must be entered prior to denying the process:  <list one or more of the segments missing>