Add Person Notes

The NOTES tab of the PERSON TAB VIEW is where additional law enforcement information associated with a Person record is stored. The Notes can range from warnings of violent tendencies to requests for agency notification upon arrest of an individual. Details of the different Note types and the steps to add a note to a Person record are below.
 

Before you start:

  • Only LEO users can add Known Associates and Gangs to a Person record.

  • Access to certain Notes can be limited to a specific Law Enforcement Agency. Details below.

  • Due to the importance of Note information, the existence of any LEO Notes of the type will be advertised with a red banner clearly displayed on the top of a Person record:

 EX.

    1. A Person Search is initiated from the MAIN MENU or a process. If you are adding a new Person record, skip to Step #3.

    2. The PERSON SEARCH RESULTS screen displays with the returns from the search. Select the radio button  of the Person record to be edited, and then click the Edit button.

    3. The Person record, comprised of multiple tabs, displays. Click the Next arrow to view the additional tabs.

    4. Once the additional tabs display, click the NOTES tab.

    5. The NOTES tab displays listing any previously entered Notes. Click the Add Note button.

    6. The PERSON Notes DETAILS screen displays. Select an option from the Type dropdown that best describes the nature of the Note.

    7. Depending on the Type selected, the required Note Subtype dropdown will function as follows:

      • If Investigative was the Type selected: Selection of Available to All LEO will allow viewing of the investigation Note to any LEO user accessing the Person record, while selection of Agency Specific Only will automatically limit viewing of the Note to the Agency entering the Note.

      • If Notification Requested was the Type selected: Several conditions will be available to define when the requesting Agency is contacted concerning the person. NCAWARE will automatically display the entering Agency as the contact.

      • If Precautionary was the Type selected:  Numerous options will be available to categorize the nature of this general warning to all LEOs concerning the person in question.

Select the proper menu option from the required Note Subtype dropdown.

    1. Once the Note Subtype is selected, enter any details related to the Note into the Note Text field.

    2. Once the Note Text is entered, click the Add button.
       

* * * * * * *

 

The Notes tab returns with the newly added Note displayed.

A red banner will display across the top of the Person record to alert LEO users to the existence of the Note (Notes of the type Notification Requested or Precautionary will display a banner for non-LEO users also, advising them to contact a LEO.)

 

For a listing of associated rules for this topic, click here.

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