Selecting Print Direct or Create Document buttons when an Original Copy is selected for a warrant, order for arrest, or summons AND the process state is UNSERVED
 

The User, Time/Date, Process Status, and Agency Printed For is logged in Process Tracking History.
 

CND275

BR392

PRINTING copies of Forms or Reports
 

The contents of the printed document should be grouped first by process, then grouped within that by forms/reports, and within that by copy types.

Each grouping should maintain the order in which the items are listed on the screen as the order in which they appear in the printed document.  e.g. If selecting to print the Original and Defendant copy of two Fugitive Warrants and Affidavits, the finished document would be ordered as follows:

Page 1-2: WFA for Fugitive A (Original Copy);
Page 3: WFA for Fugitive A (Defendant Copy);
Page 4: Fugitive Affidavit A (Original Copy);
Page 5: Fugitive Affidavit A (Defendant Copy);
Page 6-7: WFA for Fugitive B (Original Copy);
Page 8: WFA for Fugitive B (Defendant Copy):
Page 9: Fugitive Affidavit B (Original Copy);
Page 10: Fugitive Affidavit B (Defendant Copy)
 

CND528

BR795

PRINTING copies of Forms or Reports
 

User title checkboxes on printed forms should be populated based on the following mappings to the Title associated with the user’s login.  

If one of the following mappings applies and the checkbox appears on the form, then it should be checked.  

Nothing should be done if no mapping can be made.

Checkbox: DISTRICT COURT JUDGE

DISTRICT COURT JUDGE

CHIEF DISTRICT COURT JUDGE

Checkbox: SUPERIOR COURT JUDGE

SUPERIOR COURT JUDGE

SR. RESIDENT SUPERIOR COURT JUDGE

Checkbox: DEPUTY CLERK

DEPUTY CLERK/BOOKKEEPER

DEPUTY CLERK

Checkbox: ASSISTANT CLERK

ASSISTANT CLERK

Checkbox: CLERK OF SUPERIOR COURT

CLERK OF SUPERIOR COURT

ACTING CLERK OF SUPERIOR COURT

Checkbox: MAGISTRATE

MAGISTRATE
 

CND528

BR940

When printing an originating process (i.e., not Release Order or Appearance Bond) in a case converted from ACIS without a full electronic record
 

When printing a stub (i.e., a process with an incomplete electronic record) Restrict printing of these processes to DRAFT only.  Stubs will not contain the full set of information to allow printing a complete original document. Display the error message: "This converted process has an incomplete electronic record. An original cannot be printed. Please contact the assigned agency prior to service to obtain the original paper."

CND588

BR811

If printing one or more processes and no process is selected on the Process Print screen when the print is issued
 

Display the error message “Nothing selected to print.  Must select at least one process.”
 

CND606

BR833

If one or more processes is selected to print or a report is being printed, the Summary Supplemental Information Sheet is not selected, and no Copy Types are selected on the Process Print screen when the print is issued
 

Display the error message “Nothing selected to print.  Must select at least one Copy Type.”
 

CND607

BR834

If printing two or more processes and the Supplemental Information Sheet is selected
 

Print only a single copy of the Supplemental Information Sheet for each unique Defendant.
 

CND609

BR835

If nothing will be printed for a specific process based on Form & Report and Copy Type selections and there are two or more selected processes
 

Display the informational message, “Nothing printed for File Number <File Number>.  Review selected print options or print this case separately.”
 

CND610

BR836

If one or more processes is selected to print and no Form & Report selections are checked when the print is issued
 

Display the error message “Nothing selected to print.  Must select at least one Form or Report”.
 

CND611

BR837

If Print Direct completed successfully
 

Display the informational message, “Document is being created and sent to printer.”
 

CND612

BR838

If Create Document completed successfully
 

Display the informational message, “Document is being created.”
 

CND613

BR839

When Printing, if any Copy Type is available other than DRAFT
 

Set the DRAFT Copy Type checkbox to unselected instead of it’s normal default value.
 

CND622

BR851

When an error prevents the generated PDF document in the separate window from displaying or printing
 

Display an error message, “Error: Document unable to display and/or automatically print.  <Error Details>”
 

CND702

BR946

When printing an Appearance Bond that is a split bond
 

Generate a separate Appearance Bond form for each surety.
 

CND703

BR947

When creating a document via PRINT DIRECT or CREATE DOCUMENT
 

Each time a new document is generated, over-write any previous document window.  Do not prompt the user with an error or warning message.  

NOTE: If the user has selected to display PDFs in Acrobat rather than the browser, this rule only applies to the temporary window that NCAWARE controls.  Once it is loaded in Acrobat, it manages the PDFs according to it’s settings.
 

CND707

BR952

When leaving the Process Print screen
 

Leave any document windows open (to allow the user’s print job to complete downloading or printing).
 

CND710

BR955

When printing double-sided
 

The default method of flipping pages is to flip on the short side of the paper (Up/down if orientation in printer is set to portrait and Left/right if the orientation is set to landscape).  

Any forms/reports which do not follow this standard will be specified as an exception and should have their even-numbered pages flipped 180 degrees when generated as a document.
 

CND711

BR956

When printing double-sided
 

Insert a blank page after forms/reports with an odd number of pages.
 

CND711

BR957

When displaying or printing Related Cases attached to Release Orders or OFAs

Regardless of the case from which the Related Cases are viewed or printed, the sort order will be:

1. Lead Case
2. Related Cases ascending by year of file number, then sequence number

   Ex.

   12CR500063 (Lead Case)

   10CR500100

   11CR500075

   11CR500080

   12CR500064

·  If an OFA with related cases is attached to the Release Order, all of the OFA related cases will also print on the Release Order as related cases and are subject to the above sort order.

·   CRS case types are sorted in same manner as CR types.

·  The above sort order does not apply to the list of potential Release Cases returned when the “Attach Case” button is clicked on the Release Order/Related Cases tab. This sort order is detailed in RO Related Cases_UC123.doc.

BR1093

If a process being printed has had an Original Copy printed within the last 24 hours

Display an Informational message on the Process Print screen "Original printed for <County> <File Number> on <Date/Time> for <Agency>”

CND866

BR1124

When printing  ‘Copy Types’

If ‘Copy Type’ is Defendant and ‘Process Type’ is either WFA, CS, Fugitive Warrant, MO or OFA print only the front page.  All other ‘Copy Types’ and ‘Process Types’ print the front and the back page.

CND994

BR1264

When determining 'Copy Types' for the user

Refer to the three ‘Copy Type’ Matrix  in the Appendices: States, User Types and Defaults for Forms and Reports.

CND999

BR1265

If one of the offenses on the process has No Probable Cause

Do not print ‘No Probable Cause’ offense(s).

CND1022

BR1298

If process is UNSERVED

Select the Court Copy Type by default

CND1044

BR1321

When Conditions of Release are edited on a Release Order with a status of Issued

• A CONDITIONS OF RELEASE MODIFICATION HISTORY supplemental form is generated and associated with the specific Release Order.

• The form is available and default selected on the related Print Process screen.

•  A copy type of the supplemental form is printed for each copy type selected except for Defendant copy. There is to be no Defendant copy of this form.

• Successive edits of Release Condition fields on the Release Order will generate new versions of the supplemental form. The new edit event will display at the top of the events (the events are to order descending by edit date).

• When a Release Order’s status is Inactive, the associated supplemental form remains accessible via the Process Print screen for that Release Order.

• A generic listing of the edit event is printed on page two of the associated Release Order form.

BR5105

When printing a Conditions of Release Modification History form

The CONDITIONS OF RELEASE MODIFICATION HISTORY operates within Release Order w/related cases print functionality. If the lead case, any related case, or the RO itself is searched for and selected for print, the MODIFICATION form will display as a printing option on the Print Request screen.

The form itself does not contain related case numbers as this information is already contained on the Release Order and the related cases supplemental sheet.

BR5150