When displaying an estimated Date of Birth in the Person Search Results
 

The Date of Birth will be displayed with a "+" sign beside the date of birth field.  A screen instruction message is displayed to show "+=Estimated Date of Birth".
 

CND480

BR638

When searching for a person via NCAWARE Statewide Search
 

Return all servable processes on a separate row (includes initiating processes and OFA's).
 

CND559

BR1070

When searching for a person via NCAWARE Statewide Search
 

A person record will only be listed if the person matches criteria in search and is a DEFENDANT on an unserved process (including Dismissed With Leave and no service date).  

(Process Types:  Warrant For Arrest, Criminal Summons, Order For Arrest, Fugitive Warrant, Worthless Check Warrant, Worthless Check Criminal Summons).
 

CND559

BR738

When searching for a person via NCAWARE Statewide Search
 

Both ACIS and NCAWARE databases are searched with results consolidated.
 

CND559

BR739

When searching for a person via NCAWARE Statewide Search and SSN is a search criteria
 

Only NCAWARE will be searched by SSN (ACIS does not have ability to search by SSN).
 

CND560

BR741

If a search matches the same record on both Name/Demographic and numeric identifier information
 

Only display the record one time under the ID match results.
 

CND561

BR742

If a search matches a record maintained in both ACIS and NCAWARE
 

Only display the record one time with data retrieved from NCAWARE.
 

CND562

BR743

When a Defendant Name is selected (clicked) from the Search Results and the case is maintained in NCAWARE and user is with an agency that is fully implemented on NCAWARE
 

Display in the NCAWARE Person Detail Tab Views with a default to the Demographic Tab.  

All tab view buttons will display and function as designed in NCAWARE Maintain Person Use Cases based on user role.
 

CND563

BR744

When a Defendant Name is selected (clicked) from the Search Results and the case is maintained in ACIS or Magistrate System
 

Display in the NCAWARE Person Detail Tab Views with a default to the Demographic Tab.  NOTE:  All tab views will be limited to VIEW ONLY and only a CANCEL button will display.  

Each tab view screen will display a message: “CASE IS MAINTAINED IN ACIS OR MAGISTRATE SYSTEM AND IS VIEW ONLY IN NCAWARE.”
 

CND564

BR745

When a court file number is selected (clicked) from the Search Results and the associated unserved process is a WFA, FW, WCW, CS or WCCS that is maintained in ACIS or Magistrate System
 

Display in the Case Summary Detail View – Original Process Tab without the VIEW/EDIT/DELETE Process buttons.

A new ‘VIEW DEFENDANT’ button will display to allow the user to select and view Person Detail Tabs associated with the defendant unless process selected is an OFA.  If process type is OFA then default to the Case Summary – OFA Tab.

 NOTE:  All tab views will be limited to VIEW ONLY and only a CANCEL button will display.  

Each tab view screen will display a message: “CASE IS MAINTAINED IN ACIS OR MAGISTRATE SYSTEM AND IS VIEW ONLY IN NCAWARE.”
 

CND565

BR746

When more than one ID number is entered on Search by Person
 

The System will conduct a search on each individual ID Number and provide matches on any of the ID numbers in the Person Search Results screen.  (NOTE:  ACIS will NOT search by SSN.  See BR741)
 

CND566

BR748

When searching by court file number
 

Only unserved processes in ACIS or NCAWARE can be retrieved by File Number.  

If case number is not found or valid but NOT in ‘unserved’ status, display the following message:  ERROR:  File Number not found or process is not in an ‘unserved’ status.
 

CND567

BR749

When a court file number is selected (clicked) from the Search Results and the case is maintained in NCAWARE and user is with an agency fully implemented on NCAWARE
 

Display in the NCAWARE Case Detail Tab Views with a default to the Original Process Tab.  All tab view buttons will display and function as designed in NCAWARE based on user role.
 

CND575

BR776

When person search criteria contains Date of Birth and Exact Match field is not checked
 

The search will be plus or minus five years from Date of Birth entered.
 

CND576

BR777

When person search criteria contains Age data
 

The search will be plus or minus five years from estimated Date of Birth calculated from Age. The estimated Date of Birth is derived from current date minus number of years in the Age field.
 

CND577

BR778

When displaying the search results ‘Process Type’ and the court file number is associated to an outstanding (unserved) Order For Arrest
 

Display Process Type as ‘OFA’ versus the originating process type.
 

CND578

BR779

If search results by person has both a CR and CRS case with same file number as outstanding
 

Display the CRS case information.
 

CND579

BR781

If ACIS case has NO SERVICE DATE, but has a disposition date and MOD of NS (Never to be Served)
 

Do not show case in the Statewide Search for Outstanding Processes (by Person or by File number).
 

CND580

BR782

If an outstanding Order For Arrest was created in ACIS versus NCAWARE and the court file number is selected

Display ‘Defendant’ information from the original process in ACIS to the NCAWARE OFA Process Details-Defendant tab
 

CND581

BR801

If an outstanding Order For Arrest was created in ACIS versus NCAWARE and the court file number is selected

Display each ACIS offense with an OFA Date on the offense to the NCAWARE OFA Process Details – Offense Tab.

 Note this tab view is able to list more than 3 offenses and will also display the total count for same offense codes. 

CND581

BR803

If an outstanding Order For Arrest was created in ACIS versus NCAWARE and the court file number is selected

Display in the OFA Tab as:

OFA Reason:  Unknown if not an ACIS Verified Case and the abbreviated OFA reason code if marked VERIFIED in ACIS.

Date Failed to Appear:  Value from the ACIS C & F (Called and Failed) Date field (blank if no value in ACIS).  

Bond Type:  Blank (Note:  do not bring over from original case).

Bond Amount:  Blank (Note: do not bring over from original case).

Release/Conditions:  Blank (Note:  do not bring over from original case).
 

CND581

BR804

If an outstanding Order For Arrest was created in ACIS versus NCAWARE and the court file number is selected

Display ‘Court ’ tab information as blank unless the Court Date in ACIS is greater than the current date.
 

CND581

BR806

When determining the ‘System Maintained’ data displayed in the Statewide Search Results screen
 

The following rules are applied:

Data maintained in NCAWARE will display ‘System Maintained:  NCAWARE’

Data maintained in ACIS will display ‘System Maintained:  ACIS’

Data maintained in the 'Magistrate System' will display ‘System Maintained: MWCM’

For the records coming from ACIS, the following rules can be used to determine between ACIS and MWCM:

‘MWCM’ if CR number is 50,000 or greater (exception list will be provided for larger counties) and the outstanding process is NOT an OFA.
 

‘ACIS’ if CR number is less than 50,000 (exception list will be provided for larger counties).
 

‘ACIS’ if outstanding process is an OFA and not included in the results from NCAWARE. (Note:  CR number range rule will not be applied because OFA is

assigned the same CR number as the original process).

Another alternative for determining between ACIS and MWCM is to use the Creation_ID. If the Creation_ID begins with 'M', then the Magistrate created and maintains the record.
 

CND589

BR812

When the search criteria matches more than 250 records from the database
 

The search result screen will display an informational message. “Search Results exceeds 250 records. Use additional search criteria to narrow results.”
 

CND81

BR161

When displaying the Statewide Search Results screen
 

An informational message will display showing the search criteria.  Format as ‘Criteria Search’  <Criteria Name>: <Value> [; etc.]’
 

CND818

BR1074

When a Defendant Name is selected (clicked) from the Search Results and the case is maintained in NCAWARE and the user is logged in with an agency not yet fully implemented on NCAWARE (within a county that is not implemented on NCAWARE)
 

Display in the NCAWARE Person Detail tab views with a default to the Demographic tab.  NOTE:  All tab views will be limited to VIEW ONLY and only a CANCEL button will display.  

Each tab view screen will display a message: “PERSON DETAILS ARE AVAILABLE IN VIEW MODE ONLY FOR AGENCIES NOT FULLY IMPLEMENTED ON NCAWARE.  CONTACT ORIGINATING AGENCY FOR UPDATES TO THE PERSON DETAILS.”
 

CND819

BR1071

When a court file number is selected (clicked) from the Search Results and the case is maintained in NCAWARE and the user is logged in with an agency not yet fully implemented on NCAWARE (within a county that is not implemented on NCAWARE)
 

Display in the NCAWARE Case Summary Detail Tab View with a default to the Original Process Tab.

 NOTE:  No other Tab views will display and only a CANCEL button will appear on the Original Process Tab with a message stating:  CASE IS AVAILABLE IN VIEW MODE ONLY FOR AGENCIES NOT FULLY IMPLEMENTED ON NCAWARE.  CONTACT ORIGINATING AGENCY FOR A COPY OF THE PROCESS.”
 

CND820

BR1072

When Statewide Search by Person screen is submitted
 

At least one or more of the following fields or combinations must be entered or selected:

If First Name, Middle Name/Initial, Race, Sex, Date or Birth or Age must include Last Name;

SSN may be used in combination with Name data and/or with DMV ID/State or by itself;

DMV ID/STATE may be used in combination with Name data and/or SSN or by itself.
 

CND821

BR1073

If no records are matched for the search criteria specified
 

Displays informational message, “No records found for the specified criteria”. Then prompt the user for a new search.
 

CND83

BR163

When displaying the Statewide Search Results screen

The defendant name displayed will be the name type (true or alias) that matched the search criteria.  Example:  A Statewide Search inquiry on name 'Nancy Smith' whose True Name is 'Nancy Kiser' but Alias Name is Nancy Smith, will display 'Nancy Smith' in the Statewide Search Results screen.

CND830

BR1083

When a Court File number is selected (clicked) from the Search Results and the associated unserved process is an OFA that is maintained in ACIS only

Display in the Case Summary Detail View -OFA Tab with only the VIEW OFA and CANCEL buttons

Only the Original Process and OFA tab views will display on the Case Summary Detail View.

When VIEW OFA button is clicked, the OFA Process Detail Tab Views will display with a default to the OFA-Summary Tab.  Each OFA Tab will only display the CANCEL button and display a message “CASE IS MAINTAINED IN ACIS OR MAGISTRATE SYSTEM AND IS VIEW ONLY IN NCAWARE.”

CND842

BR1098

When Search Level ‘1- Near-Exact Match/fixed name order’ is selected on the Statewide Search Inquiry screen

The system will search and provide results on names with near-exact name spelling with fixed name order of last name, first name space middle name.  If the inquiry did not contain a middle name, the results will match on last name, first name and any middle

CND908

BR1173

When Search Level ‘2 – Soundex/fixed name order’ is selected on the Statewide Search Inquiry screen

The system will search and provide results on names with sound-a-like spelling or nicknames with fixed name order of last name, first name space middle name.  If the inquiry did not contain a middle name, the results will match on last name, first name and any middle name (including blank).

CND909

BR1174

When Search Level ‘3 – Near-Exact Match/variable name order’ is selected on the Statewide Search Inquiry screen

The system will search and provide results on names with near-exact name spelling with variable name order of last name, first name and middle name.

CND910

BR1175

When Search Level ‘4 – Soundex/variable name order’ is selected on the Statewide Search Inquiry screen

The system will search and provide results on names with sound-a-like spelling or nicknames with variable name order of last name, first name space middle name.

CND911

BR1176

When Search Level ‘5 – Broadest Soundex/variable name order’ is selected on the Statewide Search Inquiry screen

The system will search and provide results on names with very broad sound-a-like spelling or nicknames with variable name order of last name, first name space middle name.

CND912

BR1177

If the statewide search is made without any name field value submitted

If the statewide search is made without any name field value submitted

CND986

BR1255

When displaying an Original Process or OFA that is maintained in ACIS or Magistrate System only

The Process Number field will be blank since a Process Number is not created in ACIS or Magistrate System.

CND1003

BR1274

When generating the Outstanding Processes Report

Print each row selected from each page of the specified search results onto one report.

CND1004

BR1275