When submitting a Merge Request
 

The two Person records selected for a merge must pre-exist in the database.
 

CND136

BR198

When submitting a Merge Request
 

The two Person records selected for a merge cannot be the same Person record.

In this scenario, display the following message, Error: The Person Record selected for ‘Into’ is the same as the person selected in ‘Merge this Record.’
 

CND136

BR199

When submitting a Merge Request
 

Two Person records cannot be merged if they have different SID Numbers.

Display message, Error: Records with different SID Numbers cannot be merged. Contact the SBI Identification Division to request a correction to the record.
 

CND136

BR200

When submitting a Merge Request
 

If a Merge Request has previously been submitted for the two records, display message, Error: A Merge Request has already been submitted for these two records.
 

CND136

BR202

When submitting a Merge Request where the Merge record has a SID Number but the Into record does not
 

The system will swap the names around and perform merge.

 The defendant Master Name record with the SID will display on the right side of the ‘Person Merge Request’ screen labeled “Into” and the defendant ‘Master Name’ record without the SID will display in the “Merge this Record” field and will become combined with the defendant Master Name record with the SID once merged.

Display a warning message, “Your Person Merge Request will be submitted as, Person Y into Person X with SID#”. Note: When the records are swapped on the ‘Person Merge Request’ Screen, disable/hide the CLEAR and SEARCH FOR PERSON buttons.
 

CND137

BR853

When displaying an estimated Date of Birth in the Person Search Results
 

The Date of Birth will be displayed with a "+" sign beside the date of birth field.  A screen instruction message is displayed to show "+=Estimated Date of Birth".
 

CND480

BR638

When submitting a Merge Request and if the request has already been denied by the State System Administrator
 

Display message, "Error: The Merge request has been denied by the State System Admin"
 

CND516

BR688

When recording the Action by Agency and User Name in the Merge Administration Record
 

The information is taken from the current logged in user for both manual and automated requests.

 

CND834

BR1089

For every action applied to a person or business merge

The status changes according to the state diagram in Appendix B.  See the current status and the action applied to determine the new status.  The diagram also indicates whether there should be a change in the merge state of the requested person or business records - there can be no change, a merge, or an undo merge.

CND985

BR1254

When submitting a Merge Request, if the two person records have different PIDs with the same PID Agency

Display an error that "Persons cannot be merged because <PID Agency> has identified these two persons to be distinct individuals. PID #1: <PID1>; PID #2: <PID2>."

When submitting a Merge Request, if the merged person record would have the same PID but a different SID than another person record in the database

Display an error, "Persons cannot be merged because another person record with the same <PID Agency> PID number, <PID>, has been positively identified by the SBI with a different SID number, <SID2>. The merged person record would have SID number, <SID1>. Two person records must not be positively identified as being the same by PID number and, at the same time, positively identified to be distinct by SID number."