When adding, editing or viewing a LEO during the assignment of a witness or complainant to a process
 

The following buttons are displayed on the LEO Details – edit mode screen: “Edit”, “Select as Complainant”, “Select as Witness” and “Cancel”.
 

CND469

BR627

When editing a LEO
 

The LEO’s Agency cannot be changed.

The county and Agency fields will be display only.
 

CND470

BR628

When adding an officer assigned to SHP agency
 

The system shall validate the officer number in the roster file (VSAM File).If the officer number is not found, display: Error Message: Officer Number does not exist for the SHP Agency.
 

CND555

BR734

When adding or editing a LEO
 

Duplicate LEOs cannot be created. Duplicate matching criteria is: same Last Name (exact match), First Initial, Middle Initial, Officer ID Number and Agency.

LEO records marked “Inactive” will continue to be used by the system when automatically searching for duplicate (“forced matched”) records during the adding/editing of LEOs:

• When a forced match occurs and a user selects the matched record for use as a process participant (Complainant, Witness), or in other capacities (Serving Officer, Chemical Analyst, PT Action By), the LEO record is automatically re-activated (the Inactive status goes to Active).  

• If the LEO Record is being added directly from Main Menu/Master Name and an Inactive LEO record triggers a forced match, display this message: “Warning: LEO already exists but is Inactive. Set the LEO Record Status to Active to find this LEO in future LEO searches.”
   

CND74

BR117

When deleting a LEO
 

A LEO can only be deleted if they are NOT a user and are not associated with any processes.
 

CND75

BR116

When converting a LEO record from ACIS or MagSys

If the Officer Name on a converted process is an exact match with an existing officer name within the same agency, the conversion program should link the process to the existing matched LEO record and will NOT create a new LEO record in NCAWARE LEO Table

CND982

BR1250

When displaying LEO search results

Only LEO search results obtained via the Main

Menu path of Master Lists/Law Enforcement Officers will display the Active/Inactive Toggle button.

BR5159

When searching for a LEO

Only LEO records with a LEO Record Status of Active return unless the user opts to include Inactive records in the search.

BR5160

When searching for a LEO (and the user opts to include Inactive records in the search)

If an Inactive user is selected for use (i.e. as a process participant) from the search results, then the LEO record is automatically re-activated (the Inactive status goes to Active).

BR5165