When adding a name to the person record, or editing a name that currently exists
 

If a duplicate name already exists with the same name type, display, Error: This name already exists for the person with this type.

The user will not be allowed to add the name.  

A duplicate name will consist of an exact match on last name, first name, middle name/initial and suffix.
 

CND27

BR57

When adding a name to the person record, or editing a name that currently exists
 

If a duplicate name already exists with a different name type (common to this use case), display message, Error: This name already exists for this person as type xxxxxxx.

The user will not be able to add the name.  

A duplicate name will consist of an exact match on last name, first name, middle name/initial and suffix.
 

CND27

BR58

When adding a True Name to the person record
 

An authorized user can add a new true name but the person record can only have one TRUE name.  “Save Old True Name As” field is required.  The old true name is saved.
 

CND28

BR59

When editing the current true name or adding a new true name for a person
 

The user can edit the current TRUE name (if authorized) and must indicate what to do with the old TRUE name. (Save Old True Name As).  The old true name is saved.
 

CND29

BR60

When deleting a name
 

The user cannot delete a TRUE name for the person but can delete other name types if authorized.
 

CND30

BR61

When adding a true name
 

The person record can have multiple names of all types except TRUE.  The person can only have 1 TRUE name.
 

CND31

BR62

When attempting to delete a Person Name of alias type when that name is used where the person is the Defendant on a Process that has an “issue date”
 

The system should not allow deletion of the Name. Return message, Error: This name is associated with a process and cannot be deleted.
 

CND403

BR535

When changing the "True Name" of a participant selected for a process
 

Any user who is authorized by Security Roles to add a new name or edit a name and who is not restricted by any other applicable rules, can change the True Name on a person.  If the current True Name is owned by some other agency if you are a LEO or some other county for a Clerk/Magistrate you can change the Type of the True Name even if you don't have the rights to edit the True Name directly by:

A) Adding a True Name, and identifying how to categorize the old True Name

B) Editing an existing name which you have permission to update, and identifying the type of the old True Name

Once the Master Name record is changed the True Name will appear as the primary name on any new process.  The type of the previous True Name will be changed to the value specified by the user, and the date the last update information will show the current date and the name of the user who requested the change.  NOTE: Security Roles does not apply to the change in the type of the current True Name.  The True Name remains the same on the old process.

 since it is archived.   Example:   

1) Nancy Smith was a previous defendant entered by Wilson County that now has an SID in Master Name record.  

2) Nancy Smith is selected as a defendant for a new process entered by Johnston County, but her legal name is now Nancy Hunt due to marriage.  

3) When Nancy Smith is selected by Johnston County it becomes linked to the Master Name record with SID entered by Wilson County.  

4) Johnston County can change the True Name of Nancy Smith to Nancy Hunt and Nancy Smith becomes an alias.  

5) When fingerprints are submitted and the SBI assigns the same SID number, the new process will show as positively identified, but no other information will change on the person record.
 

CND455

BR610