When assigning a defendant to a process
 

The system shall have and will only allow one defendant per process.
    

CND1

BR1

When assigning a defendant to a process
 

The defendant cannot be a complainant or witness on the same process. 
     

CND1

BR3

When assigning a defendant to a process
 

If the system forces the user to accept a person record, and the person they are trying to add matches a person record already found on the system, the defendant Assignment Reason should be set to System Match and cannot be changed. 
     

CND1

BR4

When assigning a defendant to a process
 

The defendant cannot be less than 16 years of age unless the defendant is an Emancipated Juvenile.
 

CND1

BR44

When assigning a defendant to a process
 

The defendant cannot be less than 16 years of age unless the defendant case is to be tried at the Superior Court level.  (FUTURE ENHANCEMENT)
 

CND1

BR810

If the process has an issue date
 

The defendant cannot be deleted.  
 

CND18

BR7

When setting probable cause on a process
 

The defendant must be assigned to a process for a process to be complete.    
   

CND2

BR6

When duplicating a process
 

The defendant assignment will be set to Initiating Authority Decision.
 

CND3

BR8

When the process is in a non-editable status (process is no longer editable)
 

All Add, Edit and Delete buttons will be replaced with a View button with the corresponding label.  (e.g. Add Witness, Edit Witness, Delete Witness are replaced by View Witness.)
 

CND404

BR536

When adding or selecting a defendant
 

The defendant cannot be less than 13 years of age on the offense date.  Error Message: Defendant less than 13 Years of Age on Offense Date.

(Note: ACIS BR for Defendant DOB)
 

CND452

BR605

When adding the first date of birth (DOB), for a defendant only
 

Emancipated flag must be set if the DOB being added is <16 and cannot be set if the DOB being added is > or equal to 16 at the date of the offense of the current process.
 

CND453

BR608

When making participant updates
 

The participant information (except in cases where LEO information is not able to be edited) for this process can be edited up to service or 8 hours after service for the processes that are automatically marked as served when they are issued.  

The participant name cannot be edited.  

The address can be edited.  

Race, Sex and DOB can be updated if they are missing or unknown.  

Employer can be added if missing (only in the Before Issuance Mode).  

Assignment information can be edited. 
 

CND531

BR45

When displaying the Person Detail Edit screen in the After Issuance Mode
 

Additional Issued, Unserved, Same Defendant and Same Issued By processes will be displayed at the bottom of the screen.  

Note:  The same updates will be applied to these additional processes.
 

CND533

BR708

When displaying the Person Detail Edit screen in the After Issuance Mode

The fields will be defaulted with archived information.  

If the fields are missing/unknown from the archive, display the most current master name information, if it exists.
 

CND534

BR709

When displaying the Person Detail Edit screen in Before Issuance Mode
 

The field will default with the most current data in master name.
 

CND536

BR711

When returning multiple error/warning messages
 

The system will display all multiple error/warning messages at one time.
 

CND537

BR712

When displaying data on the Person Detail Edit screens
 

Fields containing data will display the data as text unless it is one or more of the following fields:  Street Address 1, Street Address 2, Zip Code, City, County, State, Country.  

Race, Sex and Date of Birth can be updated if they are missing, unknown, or blank.
 

CND538

BR713

When City or State or Country field is blank on defendants address
 

Automatically send UNKNOWN to ACIS and display a warning message "Defendants address City, State and Country should be entered when known".
 

CND558

BR737

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.  

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

When RO/OFA Defendant Detail Edit screen or Person Detail Edit in any mode is used.

The user will not be allowed to change any fields from a 'value' to 'blank' except fields associated with a previous address. Address fields will be submitted as an ADD of a subsequent address and thus some address fields may be blank on the new address.  

(Example: User does not know the Zip Code to a new address and submits the following - Change address from:  101 Main Street, Raleigh, NC 27601 - To:  525 Hargett Street, Durham, NC without a Zip Code)  The edit of an address (really adding of new address) must follow the same field level business rules listed on 'Person Add Screen’ - such as “City required if Street Address 1 or Street Address 2 is entered”, etc.)

CND600

BR710

When adding the DOB or Age for a defendant only
 

If the defendant is less than 16 years of age on the offense date.  Error Message:  Defendant less than 16 Years of Age on Offense Date Emancipated flag must be set.  Click UPDATE ADDITIONAL INFORMATION button to set Emancipated flag.
 

CND624

BR854

If the process is in an 'Unserved' status and has a sub-status of 'Paper'
 

Display as 'Unserved-Paper' on all status fields. On Process Search Results do not display sub-status of 'Paper'.
 

CND824

BR1077

If an Unserved-Paper process is served or the sub-status is electronic
 

Do not display the sub-status.
 

CND825

BR1078

If the Assignment details for the participant (Defendant, Complainant, or Witness) are modified or Edit Defendant After Issuance screens update data after issuance

Update the archive for the process

CND968

BR1237

When displaying a field on a process

All fields will display the value from the process archive if an archive is available unless otherwise indicated in the field definition.

CND969

BR1238

When selecting a pre-existing person record as a Defendant, Complainant, or Witness on the process

If Race and/or Sex are not associated with the person selected from the Person Search

Results screen, display the Person Detail Edit screen with standard error messages

requiring Race and/or Sex.

Once the Detail Edit screen is submitted with Race and/or Sex data, display the relevant

participant Assignment screen (this is the standard flow).

BR5055

When assigning a defendant to a process

The following fields are required if defendant is a person on magistrate order (MO, MOGC, MOALE, MOWL, FO): Last Name, Race, Sex and DOB or Age. Error Msg:  Last Name, Race, Sex and DOB or Age are required fields for a Defendant (person).  

Note:  Only display in the error message the fields that are missing.  

CND1

BR668

If the process has an issue date
 

The defendant information for this process can be edited up to 8 hours after probable cause is set. 

The defendant name cannot be edited. 

The address can be edited. 

Race, Sex and DOB can be updated if they are missing or unknown. 

Employer can be added if missing. 

Assignment information can be edited. 
 

CND18

BR5

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on magistrate orders (MO, FO, MOGC, MOALE, MOWL) from a Person Search Results screen, display the Person Detail Edit screen with the following message:  "Warning:   DOB or AGE must be entered to select this person as a Defendant".

CND457

BR613

When assigning a defendant to a process
 

The defendant can only be a person or business.   
  

CND1

BR118

When assigning a defendant to a process
 

The following fields are required if defendant is a business:  Business Name, Address Line 1, City, State, Country, and Contact Name.  Error Msg:  Business Name, Address Line 1, City, State, Country, Contact Name are required fields for a Business.  

Note:  Only display in the error message the fields that are missing.
 

CND1

BR695

When assigning a Defendant to a Process.

The following fields are required if defendant is a person on criminal summons (CS, MWCS) and warrants (WFA, FW, MWCW): Last Name, Race and Sex. If DOB or AGE is unknown click on* No Basis (these fields are conditional upon each other). Error Msg: Last Name, Race, Sex are required fields for Defendant (person). Note: Only display in the error message the fields that are missing.

CND1

BR1287

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on criminal summons (CS, MWSC) and warrants (WFA, FW, MWCW) from a Person Search Results screen, display the Person Detail Edit screen with the following message: "DOB or AGE should be entered to select this person as a Defendant".

CND457

BR1286

When adding a defendant as a business
 

A felony offense can be added to a criminal summons.
 

CND523

BR697

When adding a person as a defendant
 

The offense must be a misdemeanor offense.
 

CND524

BR696

When adding or selecting or editing a business as a complainant or witness

A Business Contact Name is required.  If an existing 'Business Record' is selected that does not have the Contact Name, the system will display the Business Detail Screen in EDIT mode with a message stating the Contact Name must be entered.

CND981

BR1249

When assigning a defendant to a process
 

The defendant can only be a person. 
      

CND1 

BR2

When assigning a defendant to a process

The following fields are required if defendant is a person on magistrate order (MO, MOGC, MOALE, MOWL, FO): Last Name, Race, Sex and DOB or Age. Error Msg:  Last Name, Race, Sex and DOB or Age are required fields for a Defendant (person).  

Note:  Only display in the error message the fields that are missing.  

CND1

BR668

If the process has an issue date
 

The defendant information for this process can be edited up to 8 hours after probable cause is set. 

The defendant name cannot be edited. 

The address can be edited. 

Race, Sex and DOB can be updated if they are missing or unknown. 

Employer can be added if missing. 

Assignment information can be edited. 
 

CND18

BR5

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on magistrate orders (MO, FO, MOGC, MOALE, MOWL) from a Person Search Results screen, display the Person Detail Edit screen with the following message:  "Warning:   DOB or AGE must be entered to select this person as a Defendant".

CND457

BR613

When assigning a defendant to a process
 

The defendant can only be a person.       
 

CND1 

BR2

When assigning a Defendant to a Process.

The following fields are required if defendant is a person on criminal summons (CS, MWCS) and warrants (WFA, FW, MWCW): Last Name, Race and Sex. If DOB or AGE is unknown click on* No Basis (these fields are conditional upon each other). Error Msg: Last Name, Race, Sex are required fields for Defendant (person). Note: Only display in the error message the fields that are missing.

CND1

BR1287

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on criminal summons (CS, MWSC) and warrants (WFA, FW, MWCW) from a Person Search Results screen, display the Person Detail Edit screen with the following message: "DOB or AGE should be entered to select this person as a Defendant".

CND457

BR1286

When assigning a defendant to a process
 

The following fields are required if defendant is a business:  Business Name, Address Line 1, City, State, Country, and Contact Name.  Error Msg:  Business Name, Address Line 1, City, State, Country, Contact Name are required fields for a Business.  

Note:  Only display in the error message the fields that are missing.
 

CND1

BR695

If the process has an issue date
 

The defendant information for this process can be edited up to 8 hours after probable cause is set. 

The defendant name cannot be edited. 

The address can be edited. 

Race, Sex and DOB can be updated if they are missing or unknown. 

Employer can be added if missing. 

Assignment information can be edited. 
 

CND18

BR5

When a CVR 2 & 8 is created for an implied consent offense and a CVR-2 & 8 already exists for the same Defendant and Offense Date/Time on another process.

 

Display warning message message "An AOC-CVR 2 & 8 already exists with the same date and time of offense and defendant."
 

(If LEOs prepare two Citations on the same person for implied consent offenses where a civil revocation is typically required, the system should display a warning message).
 

CND224

BR319

If a citation with a CVR is deleted
 

A notification must be sent to ACIS and DMV.
 

CND226

BR321

If the probable cause is not determined on a process for a CVR
 

Cannot print original copy of CVR 2 & 8 until probable cause is found.

(Note: Only allowed to print a draft copy).
 

CND230

BR326

When assigning a defendant to a process

The following fields are required if defendant is a person on magistrate order (MO, MOGC, MOALE, MOWL, FO): Last Name, Race, Sex and DOB or Age. Error Msg:  Last Name, Race, Sex and DOB or Age are required fields for a Defendant (person).  

Note:  Only display in the error message the fields that are missing.  

CND1

BR668

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on magistrate orders (MO, FO, MOGC, MOALE, MOWL) from a Person Search Results screen, display the Person Detail Edit screen with the following message:  "Warning:   DOB or AGE must be entered to select this person as a Defendant".

CND457

BR613

When assigning a defendant to a process
 

The defendant can only be a person.  
 

CND1

BR2

When assigning a defendant to a process

The following fields are required if defendant is a person on magistrate order (MO, MOGC, MOALE, MOWL, FO): Last Name, Race, Sex and DOB or Age. Error Msg:  Last Name, Race, Sex and DOB or Age are required fields for a Defendant (person).  

Note:  Only display in the error message the fields that are missing.  

CND1

BR668

If the process has an issue date
 

The defendant information for this process can be edited up to 8 hours after probable cause is set. 

The defendant name cannot be edited. 

The address can be edited. 

Race, Sex and DOB can be updated if they are missing or unknown. 

Employer can be added if missing. 

Assignment information can be edited. 
 

CND18

BR5

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on magistrate orders (MO, FO, MOGC, MOALE, MOWL) from a Person Search Results screen, display the Person Detail Edit screen with the following message:  "Warning:   DOB or AGE must be entered to select this person as a Defendant".

CND457

BR613

When assigning a defendant to a process
 

The defendant can only be a person.       

CND1

BR2

When assigning a Defendant to a Process.

The following fields are required if defendant is a person on criminal summons (CS, MWCS) and warrants (WFA, FW, MWCW): Last Name, Race and Sex. If DOB or AGE is unknown click on* No Basis (these fields are conditional upon each other). Error Msg: Last Name, Race, Sex are required fields for Defendant (person). Note: Only display in the error message the fields that are missing.

CND1

BR1287

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on criminal summons (CS, MWSC) and warrants (WFA, FW, MWCW) from a Person Search Results screen, display the Person Detail Edit screen with the following message: "DOB or AGE should be entered to select this person as a Defendant".

CND457

BR1286

If the process has an issue date
 

The defendant information for this process can be edited up to 8 hours after probable cause is set. 

The defendant name cannot be edited. 

The address can be edited. 

Race, Sex and DOB can be updated if they are missing or unknown. 

Employer can be added if missing. 

Assignment information can be edited. 
 

CND18

BR5

When assigning a defendant to a process

The following fields are required if defendant is a person on magistrate order (MO, MOGC, MOALE, MOWL, FO): Last Name, Race, Sex and DOB or Age. Error Msg:  Last Name, Race, Sex and DOB or Age are required fields for a Defendant (person).  

Note:  Only display in the error message the fields that are missing.  

CND1

BR668

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on magistrate orders (MO, FO, MOGC, MOALE, MOWL) from a Person Search Results screen, display the Person Detail Edit screen with the following message:  "Warning:   DOB or AGE must be entered to select this person as a Defendant".

CND457

BR613

When assigning a defendant to a process
 

The defendant can only be a person or business.
     

CND1

BR118

When assigning a defendant to a process
 

The following fields are required if defendant is a business:  Business Name, Address Line 1, City, State, Country, and Contact Name.  Error Msg:  Business Name, Address Line 1, City, State, Country, Contact Name are required fields for a Business.  

Note:  Only display in the error message the fields that are missing.
 

CND1

BR695

When adding or selecting or editing a business as a complainant or witness

A Business Contact Name is required.  If an existing 'Business Record' is selected that does not have the Contact Name, the system will display the Business Detail Screen in EDIT mode with a message stating the Contact Name must be entered.

CND981

BR1249

When assigning a defendant to a process
 

The defendant can only be a person.    
  

CND1

BR2

When assigning a Defendant to a Process.

The following fields are required if defendant is a person on criminal summons (CS, MWCS) and warrants (WFA, FW, MWCW): Last Name, Race and Sex. If DOB or AGE is unknown click on* No Basis (these fields are conditional upon each other). Error Msg: Last Name, Race, Sex are required fields for Defendant (person). Note: Only display in the error message the fields that are missing.

CND1

BR1287

When selecting a person as a defendant

If a Date of Birth or Age is not associated with the person selected as a Defendant on criminal summons (CS, MWSC) and warrants (WFA, FW, MWCW) from a Person Search Results screen, display the Person Detail Edit screen with the following message: "DOB or AGE should be entered to select this person as a Defendant".

CND457

BR1286