When setting probable cause on a process
 

The complainant must be assigned to a process for a process to be complete.  
 

CND2

BR19

When the process is in a non-editable status (process is no longer editable)
 

All Add, Edit and Delete buttons will be replaced with a View button with the corresponding label.  (e.g. Add Witness, Edit Witness, Delete Witness are replaced by View Witness.)
 

CND404

BR536

When adding a complainant to the process
 

The system will allow a primary complainant for each process.  This will be displayed on the process as the complainant.  

Additional complainants can be added and will be handled as witnesses.    
   

CND5

BR12

When editing a complainant
 

The complainant information can be edited only if the complainant is a person or a business.  

LEO information cannot be edited at this level.  

Another LEO, person or business can replace a LEO.
 

CND512

BR48

When a complainant has been assigned to a process
 

No other complainant can be added through the Add Complainant screen.  

The ADD button will not be visible once the primary complainant is added to a process.
 

CND513

BR681

When assigning the complainant to a process as a LEO
 

The complainant will be added with a type set to 'State', status set to 'Active', witness checkbox selected, and the Subpoena required checkbox set according to the County profile. 
    

CND515

BR16

When assigning the complainant to a process
 

The complainant can be marked as a victim on the process.
 

CND6

BR14

When assigning the complainant to a process
 

The complainant cannot be a defendant or an additional witness on the same process.         
 

CND6

BR15

When RO/OFA Defendant Detail Edit screen or Person Detail Edit in any mode is used.

The user will not be allowed to change any fields from a 'value' to 'blank' except fields associated with a previous address. Address fields will be submitted as an ADD of a subsequent address and thus some address fields may be blank on the new address.  

(Example: User does not know the Zip Code to a new address and submits the following - Change address from:  101 Main Street, Raleigh, NC 27601 - To:  525 Hargett Street, Durham, NC without a Zip Code)  The edit of an address (really adding of new address) must follow the same field level business rules listed on 'Person Add Screen’ - such as “City required if Street Address 1 or Street Address 2 is entered”, etc.

CND600

BR710

After a process has been issued

A complainant cannot be edited; however the assignment details can still be edited.

CND623

BR1137

If the Assignment details for the participant (Defendant, Complainant, or Witness) are modified or Edit Defendant After Issuance screens update data after issuance

Update the archive for the process

CND968

BR1237

When displaying a field on a process

All fields will display the value from the process archive if an archive is available unless otherwise indicated in the field definition.

CND969

BR1238

When adding a subpoena and the witness is a business
 

The subpoena will be generated on the contact name.
 

CND260

BR483

When adding a complainant to the process
 

The complainant can only be a LEO.
 

CND5

BR13

When editing a complainant
 

LEO information cannot be edited at this level.  Another LEO can, however, replace a LEO.
 

CND512

BR700

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.  

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

When adding a complainant to the process
 

The complainant can be a person, business or LEO.
       

CND5

BR47

When making participant updates
 

The participant information (except in cases where LEO information is not able to be edited) for this process can be edited up to service or 8 hours after service for the processes that are automatically marked as served when they are issued.  

The participant name cannot be edited.  

The address can be edited.  

Race, Sex and DOB can be updated if they are missing or unknown.  

Employer can be added if missing (only in the Before Issuance Mode).  

Assignment information can be edited.
 

CND531

BR45

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.    

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

When adding or selecting or editing a business as a complainant or witness

A Business Contact Name is required.  If an existing 'Business Record' is selected that does not have the Contact Name, the system will display the Business Detail Screen in EDIT mode with a message stating the Contact Name must be entered.

CND981

BR1249

When selecting a pre-existing person record as a Defendant, Complainant, or Witness on the process

If Race and/or Sex are not associated with the person selected from the Person Search Results screen, display the Person Detail Edit screen with standard error messages requiring Race and/or Sex.

BR5055

When adding a complainant to the process
 

The complainant can only be a LEO.
 

CND5

BR13

When editing a complainant
 

LEO information cannot be edited at this level.  Another LEO, can however replace a LEO.
 

CND512

BR700

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.  

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

If the process has an issue date
 

The complainant information for the process can be edited up to service.
 

CND18

BR18

When adding a complainant to the process
 

The complainant can only be a LEO.
 

CND5

BR13

When editing a complainant
 

LEO information cannot be edited at this level.  Another LEO, can however replace a LEO.
 

CND512

BR700

When adding a subpoena and the witness is a business
 

The subpoena will be generated on the contact name.
 

CND260

BR483

When adding a complainant to the process
 

The complainant can only be a LEO.
 

CND5 

BR13

When editing a complainant
 

LEO information cannot be edited at this level.  
Another LEO can, however, replace a LEO.
 

CND512

BR700

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.  

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

When adding a subpoena and the witness is a business
 

The subpoena will be generated on the contact name.
 

CND260

BR483

When adding a complainant to the process
 

The complainant can only be a LEO.
 

CND5

BR13

When adding or selecting or editing a business as a complainant or witness

A Business Contact Name is required.  If an existing 'Business Record' is selected that does not have the Contact Name, the system will display the Business Detail Screen in EDIT mode with a message stating the Contact Name must be entered.

CND981

BR1249

When issuing a process and ‘Generate Subpoena’ is checked on the Complainant or Witness Assignment screen
 

Court information and court date is required.  If no court date has been entered, display message, “Error:  Must enter Court Date to generate a Subpoena”.
 

CND382

BR379

When adding a complainant to the process
 

The complainant can be a person, business or LEO.  
      

CND5 

BR47

When making participant updates
 

The participant information (except in cases where LEO information is not able to be edited) for this process can be edited up to service or 8 hours after service for the processes that are automatically marked as served when they are issued.  

The participant name cannot be edited.  

The address can be edited.  

Race, Sex and DOB can be updated if they are missing or unknown.  

Employer can be added if missing (only in the Before Issuance Mode).  

Assignment information can be edited.
 

CND531

BR45

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.  

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

When adding or selecting or editing a business as a complainant or witness

A Business Contact Name is required.  If an existing 'Business Record' is selected that does not have the Contact Name, the system will display the Business Detail Screen in EDIT mode with a message stating the Contact Name must be entered.

CND981

BR1249

When selecting a pre-existing person record as a Defendant, Complainant, or Witness on the process

If Race and/or Sex are not associated with the person selected from the Person Search Results screen, display the Person Detail Edit screen with standard error messages requiring Race and/or Sex.

BR5055

When adding a subpoena and the witness is a business
 

The subpoena will be generated on the contact name.
 

CND260

BR483

When adding a complainant to the process
 

The complainant can only be a LEO.
 

CND5

BR13

When editing a complainant
 

LEO information cannot be edited at this level.  Another LEO, can however replace a LEO.
(tag this row. It is redundant with CND512/BR48 which appears in the first section above - common to all.)
 

CND512

BR700

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.  

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

If the process has an issue date
 

The complainant information for the process can be edited up to service.
 

CND18

BR18

When adding a complainant to the process
 

The complainant can be a person, business or LEO.
 

CND5

BR47

When making participant updates
 

The participant information (except in cases where LEO information is not able to be edited) for this process can be edited up to service or 8 hours after service for the processes that are automatically marked as served when they are issued.  

The participant name cannot be edited.  

The address can be edited.  

Race, Sex and DOB can be updated if they are missing or unknown.  

Employer can be added if missing (only in the Before Issuance Mode).  

Assignment information can be edited.

CND531

BR45

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.  

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

When adding or selecting or editing a business as a complainant or witness

A Business Contact Name is required.  If an existing 'Business Record' is selected that does not have the Contact Name, the system will display the Business Detail Screen in EDIT mode with a message stating the Contact Name must be entered.

CND981

BR1249

When selecting a pre-existing person record as a Defendant, Complainant, or Witness on the process

If Race and/or Sex are not associated with the person selected from the Person Search

Results screen, display the Person Detail Edit screen with standard error messages

requiring Race and/or Sex.

Once the Detail Edit screen is submitted with Race and/or Sex data, display the relevant

participant Assignment screen (this is the standard flow).

BR5055

If the process has an issue date
 

The complainant information for the process can be edited up to service.
 

CND18

BR18

When adding a complainant to the process
 

The complainant can be a person, business or LEO.
      

CND5

BR47

When making participant updates
 

The participant information (except in cases where LEO information is not able to be edited) for this process can be edited up to service or 8 hours after service for the processes that are automatically marked as served when they are issued.  

The participant name cannot be edited.  

The address can be edited.  

Race, Sex and DOB can be updated if they are missing or unknown.  

Employer can be added if missing (only in the Before Issuance Mode).  

Assignment information can be edited.

CND531

BR45

When making edits to the RO/OFA Defendant Detail Edit screen or Person Detail Edit screen in any mode
 

Data fields changed from information pre-populated (or already in the database) will be submitted and stored in the master name database as subsequent information and will NOT override previous information unless it is the RACE, SEX or ETHNICITY fields.  

These fields will replace existing data since only one value can be stored in the database.

Example:  Address information updated on Person Detail Update screen will be added to the master name Address tab.  It will NOT replace the previous address.
 

CND599

BR707

When adding or selecting or editing a business as a complainant or witness

A Business Contact Name is required.  If an existing 'Business Record' is selected that does not have the Contact Name, the system will display the Business Detail Screen in EDIT mode with a message stating the Contact Name must be entered.

CND981

BR1249

When selecting a pre-existing person record as a Defendant, Complainant, or Witness on the process

If Race and/or Sex are not associated with the person selected from the Person Search

Results screen, display the Person Detail Edit screen with standard error messages

requiring Race and/or Sex.

Once the Detail Edit screen is submitted with Race and/or Sex data, display the relevant

participant Assignment screen (this is the standard flow).

BR5055