If no records are matched for the search criteria specified

Display informational message, “No records found for the specified criteria”.  Then prompt the user for a new search.
 

CND281

BR398

If all the fields are optional on the search screen and no criteria is entered
 

Display an error message, “At least one criteria must be entered to search”.
 

CND283

BR400

When performing a search for a business name or legal business name
 

SSA Name Soundex will be used.  Refer to the Soundex document for further information.  

Old Business Name should be searched in addition to the current name being searched.
 

CND474

BR632

When displaying an estimated Date of Birth in the Person Search Results
 

The Date of Birth will be displayed with a "+" sign beside the date of birth field.  A screen instruction message is displayed to show "+=Estimated Date of Birth".
 

CND480

BR638

When the search type is either “file number” or “process number”
 

The process search results screen will not be displayed, instead the system will go directly to resulting screen based on the origin of the search (Main Menu, Add Process Menu, or Process Tracking Menu).
 

CND493

BR657

When the search is initiated from the Add a Process Menu
 

The system will only return issued cases.
 

CND494

BR658

When the search is initiated from the Add a Process Menu
 

The user will not be able to search by “process number”.  The option will not be displayed in the “Search for process by” dropdown.
 

CND494

BR659

When a search is initiated from the Process Tracking Menu
 

If a case has multiple servable processes (e.g. Warrant For Arrest and Order For Arrest), the system will only display the process tracking history for the active process.
 

CND495

BR660

When the “Limit Search to” value is set to “Temp”
 

The system returns all cases without an issue date that match the specified criteria.
 

CND496

BR661

When the “Limit Search to” value is set to “Unserved”
 

The system returns all cases with an issue date but without a service date that match the specified criteria.
 

CND497

BR662

When displaying the selected record
 

If the case has an issue date, the system will display the Case Detail Summary screen with focus on the Initiating Process Tab.
 

CND498

BR663

When displaying the selected record
 

If the case does not have an issue date, the system will display the Process Details screen with focus on the Summary Tab.
 

CND498

BR664

When searching by Complainant/LEO or Witness/LEO
 

County is not part of the search criteria.  It is only used to filter the Agency list.
 

CND499

BR665

When displaying the Process Search Results screen
 

The results should show all processes returned on a separate row.

Only the Issued By and Entered By search should return all the process types - all other types of searches should only return initiating processes and OFA's.
 

CND501

BR1069

When displaying the Process Search Results screen
 

The first column will be the same as the "search process by" value (e.g. defendant, file number, etc.).  All other fields will be moved to the right by one position.

If the "search process by" field is also included in the list of columns to be displayed, it will only be displayed as the first value.

See Process Search Results appendix.

CND501

BR666

When displaying the Process Search Results screen
 

If a field in the process search screen matches a field with multiple values in the database, always display the value from search/match in the Process Search Results screen.  

If the multiple value field was not used in the search, display the most current value.
 

CND501

BR687

When Search by ID Number is selected

 

If an invalid combination is entered, display an Error Message:  “Invalid combination for Search by ID Num.  Valid options: LID and LIDAgencyCounty/Type/Name,  SID,  FBI No,  SSN,  DMV ID and State, or SSN and DMV ID/State”.

CND510

BR678

When Search by ID Number is selected

 

The System will conduct a search on each individual ID Number entered and provide matches on any of the ID numbers in the Person Search Results screen (an OR search).  However the following ID's are multiple fields on the screen, but are always searched as an AND combination:

DMV ID and DMV State

LID Agency County/Type/Name (3 fields) and LID Number.  

Example when values are entered for SSN and DMV ID/State: the search results would show all matches on the entered SSN AND all matches on the DMV ID in the specified state.
 

CND510

BR679

When multiple witnesses exist for a search result record
 

The Witness Column should display the first witness only.
 

CND514

BR685

When displaying the Process Search Results screen
 

If the process is in an ‘Unserved’ status and the process was converted from ACIS to NCAWARE, display the current ‘Verification Indicator’ associated with the process in the STATUS FIELD after the word ‘Unserved’.

Example: UNSERVED – Verified:MM/DD/YYYY or UNSERVED – Not Verified.
 

CND597

BR826

When searching on Person by Name and ‘Exact match on All Criteria’ is the selected Search Option
 

The system will search using 'Exact Match' for all fields entered.  

Exceptions:

1) For Middle Names, records should be returned that match exactly in addition to records with no Middle Name.

2) If Age is entered, match on all ages + or – five years of the entered value.
 

CND660

BR897

When searching on Person by Name and ‘Begins With’ is the selected Search Option
 

The system will search for all matching persons that start with the text entered for Last Name, First Name, or Middle Name fields.  

For Middle Names, records should be returned that match the begins with criteria in addition to records with no Middle Name.  

All other fields entered will be added to the search as an exact match.  

Exceptions:

1) If Age or DOB is entered, match on all ages + or – five years of the entered value.

2) If Race is entered, search as follows

Race Code In Inquiry: Race - Codes Searched

A: Asian or Pacific Islander - All

I: American Indian or Alaskan Native - All

B: Black - All except W

W: White - All except B

U: Unknown - All

3) If Sex is entered, search as follows:

Sex Code In Inquiry: Sex - Codes Searched

M: Male - All except F

F: Female - All except M

U: Unknown – All
 

CND661

BR898

When searching for a process by ‘Entered By’ or ‘Issued By’
 

All fields entered will be added to the search as an exact match.
 

CND722

BR965

When the search criteria matches more than 250 records from the database
 

The search result screen will display an informational message.  “Search Results exceeds 250 records. Use additional search criteria to narrow results.”
 

CND81

BR161

When searching on a Business
 

Perform an exact match on any of the following criteria entered: Business Address Type, Location, City, County, State, or Country.
 

CND84

BR892

When searching on a Business
 

The Business Search Results will display only the current business name and not the old business name.
 

CND84

BR893

When searching for a LEO
 

The system will search for all LEOs that have a Soundex match on the text entered for Last Name, First Name, and Middle Name.  
 

All other fields entered will be added to the search as an exact match.
 

CND87

BR961

When searching for a process by ‘Entered By’ or ‘Issued By’

Only display the Lead Case for the Release Order

CND722

BR1220

When searching for a process by ‘Entered By’

The search criteria must include at a minimum, the Case County, Process Status Type, and at least one of the following additional criteria: Last Name, OR Agency County, Agency Type, and Agency Name, OR Start Date of Process.

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